• Assist in the overall warehouse management by receiving the goods, updating the
warehouse records in the database, and dispatching the goods for all related operations in
the mission.
• Assist in developing Standard Operating Manual for the warehouse and ensure there is
always a system to be followed.
• Assist with coordinating the work of the Junior Warehouse Assistants, Interns, and /or
Volunteers/Casual workers and guide them daily.
• Verify all documents received from the vendors related to goods received and services
provided at the warehouse with procurement and finance colleagues before payment is
released.
• Keep the entire warehouse facility well maintained, including ensuring that goods are
stacked, stored, and updating the stock cards where necessary.
• Receive goods from vendors/transporters and inspect the quantity/quality to ensure they all
meet the exact specifications and standards ordered.
• Monitor the loading/offloading activities at the warehouse and supervise the hired Labour
workers to cover the job adequately.
• Follow up on the transportation of the goods exiting the warehouse to other destinations to
ensure they reach their destination by proper tracking/communication.
• Responsible for issuing the “Goods Received Forms” for the new arrival items into the
warehouse and for issuing the “Stock Release Form” when releasing items from the
warehouse.
• Conduct physical inventory of items in the warehouse and update inventory records upon
completing each activity.
• Prepare weekly, and monthly warehouse reports to be shared with the
Logistics/Procurement Assistant/Officer/Manager and Program Managers.
• Follow up on warehouse-related matters and ensure the relevant documents are signed and
up to date in line with and coordinated.
• Ensure that security is always maintained within the warehouse premises in coordination
with the Security unit.
• Assist in supporting the even flow from receiving to shipping and communicate issues and
concerns to Logistics Unit by ensuring all the original shipping documents are well received in
case of new arrival shipments like packing lists, waybills of bills of lading, and shipping
invoices.
• Obtain and document the proper authorization and documents from his/her designated
officer in case of releasing/issuing any of the warehouse items to any individual and/or unit
within the mission.
• Manage the archiving system with proper labels.
• Maintain an accurate inventory through cycle/directed counting.
• Assist the procurement and program colleagues by labeling tenders’ samples for technical
evaluation and inspection processes.
• Assist the mission procurement unit in organizing and maintaining Vendor Creation Forms in
PRISM. Prepare and maintain proper documentation.
• Perform MIGO through PRISM for all purchase orders in IOM Nigeria and set up/streamline
procedures.
• Perform any other duties as may be assigned.