The Food Distribution Officer is responsible for coordinating the distribution of food rations
in compliance with MonClub International and UNWFP policies for an effective and smooth-
running general food distribution program. The food distribution officer will work under the
direction of the project coordinator and will collaborate closely with other project staff
employees within the commodity department.
Dimension of Role:
The Food Distribution Officer is responsible for distributing food commodities on the field
according to the methodologies and guidelines provided by MonClub International. They will
be part of a distribution team responsible for ensuring a smooth and clear distribution process,
from enrolment to disbursement. They are responsible for monitoring beneficiaries’
enrolment and verifying their identity card. During disbursement, they will be responsi ble for
monitoring the process with Community Mobilizers. This will include spot-checks on
beneficiaries’ identification.

Key Roles/Responsibilities:
• Arrange, organize, and attend distributions and provide with post distribution reports:
• Organize and arrange distributions according to SOP defined by Monclub;
• To distribute commodities to eligible beneficiaries strictly following the verification
process, methodology, and standards defined by Monclub.

• Foresee crowd control, verification of beneficiary, and receipt of entitled commodities
by the beneficiary in the exact amount as entitled in methodology.
• Collect all data needed for reporting after distributions.
• Submit accurate and detailed reports on distributions and assistance provided to the
beneficiary during distributions.
• Ensure that all commodities entrusted to Monclub International arriving at the food
distribution point are properly accounted for.
• Scrutinize all waybills for commodities arriving at the distribution points. Ensure the
commodities are of correct quantities and quality as manifested on the waybill.
Immediately record all quantities delivered short (missing), quantities lost in transit ,
and quantities damaged (In the field and FDP). All observations must be recorded
immediately.
• Commodities must carefully be counted during off-loading.
• At the distribution points, commodities must be stacked and organized by commodity
type to facilitate easy distribution.
• Take an active role in registering and verifying beneficiaries to ensure the process is
fair.
• Organize and supervise general food distributions in the field and FDPs.
• At the food distribution points, commodities must be properly stacked on plastic
sheeting.
• Ensure that the food distribution point is properly organized and secured with ropes
and crowd control measures to ensure smooth distribution and flow of beneficiaries.
• Responsible for ensuring all necessary distribution equipment is available at the
distribution point, including forms, ropes, banners, plastic sheets, measuring devices,
etc.
• Supervise loading of food that is left over after distributions. Ensure a waybill is
prepared for food to be returned to the warehouse.
• Prepare daily distribution point visit reports and Food Monitors reports. This is a MUST
• Ensure proper completion and safe return of all tally documents and beneficiary lists
to the office for safe storage.
• Ensure proper accounting of all quantities of commodities received and distributed at
each distribution point.
Project Support
• To support distributions and data entry after distributions as required .
• To support the surveying of beneficiaries and others when needed.
• To support with data analysis and reporting when called upon.
• To process data and information from the field – in particular, ensure quality,
consistency, accuracy, truthfulness, and comprehensiveness of all distribution data.
• To support a mass information awareness campaign to inform beneficiaries of
distribution-related information.

• Support in preparing the monthly/weekly work plan schedules.
• Prepare all other reports upon request by the project coordinator.
• Provide suggestions on improvement of the work process if needed.
• Filing:
• To ensure that up-to-date files and beneficiary lists are maintained electronically
and in paper form.
• To accurately file all processed documents, monthly consolidated filing of key
project documents in the office.
• Perform any other duty that may be assigned from time to time.